Last updated: [18/08/2026]
1. Introduction
Sakura London (“we”, “us”, “our”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, store, and protect personal data when you visit [www.sakuralondon.com] (the “Website”), contact us, or engage with our services.
We are the data controller for the purposes of the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
2. Who We Are
Sakura London [ADDRESS] [COMPANY NUMBER, if applicable]
Contact: [CONTACT EMAIL] Data Protection Contact (if different): [DPO NAME / EMAIL]
3. What Personal Data We Collect
We may collect and process the following categories of personal data:
- Contact details: name, email address, phone number, company/organisation, job title
- Enquiry and communication data: information you provide via contact forms, email, or phone, including the content of your message
- Recruitment data: CVs, cover letters, and related information if you apply for a role with us
- Client and supplier data: contact and billing details of individuals at client or supplier organisations we work with
- Website usage data: pages visited, referral source, and general browsing behaviour (collected via analytics tools)
- Media/press list data: contact details of journalists and media contacts, where processed as part of our PR services on behalf of clients
4. How We Collect Personal Data
- Directly from you, when you fill in a form, email us, or call us
- Automatically, through your use of the Website (e.g. via analytics)
- From third parties, such as clients providing media contact lists, or publicly available sources (e.g. company websites, LinkedIn) for PR and media outreach purposes
5. How We Use Your Personal Data
We process personal data for the following purposes and legal bases:
| Purpose | Legal Basis |
|---|---|
| Responding to enquiries | Legitimate interests / Consent |
| Providing PR and communications services to clients | Contract / Legitimate interests |
| Managing media and press contact lists | Legitimate interests |
| Recruitment and job applications | Legitimate interests / Consent |
| Sending marketing communications | Consent (opt-in) |
| Complying with legal obligations | Legal obligation |
| Improving the Website | Legitimate interests |
You may withdraw consent at any time where processing is based on consent, without affecting the lawfulness of processing carried out before withdrawal.
6. Sharing Your Personal Data
We may share personal data with:
- Service providers: hosting providers, email platforms, CRM systems, and other third parties who support our operations, under appropriate data processing agreements
- Clients: where data relates to media outreach or campaign work carried out on a client’s behalf
- Professional advisers: lawyers, accountants, or auditors where necessary
- Regulators or authorities: where required by law
We do not sell personal data to third parties.
7. International Transfers
If personal data is transferred outside the UK or the European Economic Area, we ensure appropriate safeguards are in place, such as the UK International Data Transfer Agreement, adequacy regulations, or equivalent standard contractual clauses.
8. Data Retention
We retain personal data only for as long as necessary to fulfil the purposes it was collected for, including for legal, accounting, or reporting requirements. Retention periods vary by data type — for example, enquiry data is typically retained for [X months/years], and unsuccessful job applications for [X months].
9. Your Rights
Under UK GDPR, you have the right to:
- Access the personal data we hold about you
- Request correction of inaccurate data
- Request erasure of your data
- Restrict or object to certain processing
- Request data portability
- Withdraw consent at any time (where processing relies on consent)
- Lodge a complaint with the Information Commissioner’s Office (ICO) at ico.org.uk
To exercise any of these rights, contact us at [CONTACT EMAIL].
10. Data Security
We take appropriate technical and organisational measures to protect personal data against unauthorised access, loss, or misuse, including access controls, encryption where appropriate, and secure storage of client and contact data.
11. Third-Party Links
The Website may contain links to third-party websites. We are not responsible for the privacy practices or content of those external sites.
12. Changes to This Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page with a revised “last updated” date.
13. Contact Us
If you have any questions about this Privacy Policy or how we handle your personal data, please contact:
Sakura London [ADDRESS] [CONTACT EMAIL] [PHONE NUMBER]